Hi! I’d like to know how much a hair transplant would cost. I sent you some photos yesterday.
10:12
Hi Daniel, thank you. Based on your photos and your request, here is an estimated quote:
Estimated quote
FUE hair transplant
0.000 €
Pre-op tests
000 €
Follow-up visits
Included
Final price confirmed after medical assessment.
10:13
Accept and book a consultation
Pay for the consultation
I have questions
What happens behind the scenes
Simulation with fictitious patient, amounts, and text.
Who it's for
Private clinics and hospitals
Journey stage
Sales phase
Technology
VidasPrime's proprietary AI model
Maturity
In production since late 2025
Specialties
Orthopedics, plastic surgery, and hair restoration
Integrations
Within International Patient Flow, as a CRM add-on, or in web forms
At most clinics, the quote is generated from the CRM or after the medical evaluation. Based on that assessment, the administrative team selects the items from the price list and prepares a pro forma invoice that serves as the quote.
The process usually takes days and is never immediate, even when the patient has already explained what they need. It depends on coordination between the doctor and the administrative staff, and every day of waiting is another day the patient keeps comparing options.
And once the quote is sent, the patient has to write or call the clinic again to move forward. The moment of decision gets lost among messages, silences, and channels.
01
Web form, request profile, calls, and WhatsApp: everything the patient has shared.
02
The AI matches the patient's needs and potential medical history with the clinic's treatment protocols.
03
Consultations and simple tests go out directly. Everything else is reviewed and confirmed by the case manager.
04
And moves on to the next step without leaving the channel: payment or booking the consultation.
An estimate, not a final price
Backed by medical protocols
From quote to next step
3 min read
Patients don't need the final quote to decide whether to move forward. They need to understand, as soon as possible, what their treatment will cost. Smart quotes solve that moment.
A smart quote doesn't replace the medical assessment: it gives the patient a clear idea of the cost while the case moves forward. For consultations and minor surgeries, it can be immediate. For more complex treatments, it depends on a prior evaluation, and the quote makes that clear.
What sets these quotes apart is the data models. VidasPrime's AI doesn't just read what the patient asks for: it cross-references it with their potential medical history and each clinic's treatment protocols. The result is a proposal consistent with the medical team's criteria, not a generic figure.
The first specialties where it's already working are orthopedics, plastic surgery, and hair restoration, and 3 out of 5 quotes go out without needing validation. The rest are reviewed by staff before being sent.
The quote arrives through the patient's preferred communication channel, and it includes buttons: if they're interested, they accept it and go straight to paying or booking the consultation, without waiting for another conversation. As a result, the patient journey is shortened by two days on average.
It works within International Patient Flow, as an add-on to the client's CRM, or automated through special website forms where patients provide the information needed to receive the right quote.
[Featured quote from the VidasPrime team or a patient coordinator.]
[Name, title]
Before
— Quote issued after the doctor's evaluation and the administrative pro forma
— Days of waiting, never immediate
— Doctors and administration have to coordinate on every case
— To move forward, the patient has to email or call again
With smart quotes
✓ Instant estimated quote, based on medical protocols
✓ In the patient's language and preferred channel
✓ 3 out of 5 go out without validation
✓ The patient accepts with one click and moves on to payment or scheduling
5 clients · since late 2025
+12 %
Quote acceptance rate
3 out of 5
Quotes sent without human validation
−2 days
Shorter time to quote acceptance
Smart quotes run on the same proprietary VidasPrime AI model as International Patient Flow. They're used within that platform, as an add-on to the client's CRM, or integrated into the forms on their website.
Data is hosted in a European Union environment, certified under Spain's National Security Framework (ENS) at the medium level and compliant with the GDPR.
Done
In production with 5 clients
Next
Quote + treatment plan
Next
Quote + available appointments
Next
Quote + payment gateway
The products that make this case possible, along with other cases across the patient flow.
